We’re recruiting – Chartered Secretary

Goodwille is a forward-thinking, ambitious company dedicated to providing essential business services to overseas companies looking to enter, grow & scale in the UK. These services include Corporate Legal, Finance, People Management, Payroll & Virtual Offices.

We are currently recruiting a Chartered Secretary, to join our Central London based team. The Company Secretarial Team instils Corporate Governance best practices and helps our clients comply with their obligations under Company Law & other regulations.

Within your role you will be responsible for:

  • Building relationships with clients across various jurisdictions & industries
  • Establishing UK Companies and Branches
  • Arranging Know Your Client (“KYC”) and People with Significant Control (“PSC”) documentation and liaising with various providers, advisers and banks
  • Assisting with the UK aspects of corporate reorganisations, mergers & acquisitions, rationalisations, strike-offs, and collaborating with different function lines (HR, benefits, tax, finance, etc)
  • Attending board meetings, minuting & advising on Corporate Governance
  • Assisting with setting up & administering Employee Share Scheme
  • Dealing with all Company Secretarial matters relating to your own portfolio of clients (share capital, shareholding structures etc)
  • Advising Directors on their duties and responsibilities and ensuring they are compliant with the statutes, constitutional documents and their company’s internal governance policies
  • Drafting & reviewing departmental policies & procedures
  • Keeping abreast of company secretarial best practice in company law and governance; proposing, implementing and communicating change, as necessary, within the company and to clients.
  • Supervising & mentoring junior colleagues
  • Supporting other departments with ad-hoc requests

The applicant must possess strong academic credentials (minimum of ACIS / ACG level), be a good communicator, both orally and in writing, and be able to demonstrate initiative and pro-activity.

Reporting to the Head of Company Secretarial it would be advantageous if the applicant has experience working in a professional services firm in a client facing role, preferably with an international client base. The candidate must be able to demonstrate good technical knowledge and in-depth knowledge of the Companies Act 2006, together with accompanying relevant regulations.

Although an international language is not mandatory, being able to speak a Nordic language would be advantageous. In joining us, you will become part of a modern, forward-thinking and inclusive organisation, capable of offering a stimulating environment for you to grow & develop in.

This is your chance to join #teamgoodwille – check us out on Instagram. When you join Goodwille you get access to a whole range of employee benefits, all designed to ensure an enjoyable work/life balance. Some benefits for all employees include:

  • Office fruit every week
  • Employee perks, rewards & benefits including discounts on supermarkets (Sainsburys, Tesco etc.) high street stores (Topshop, John Lewis etc) & gyms.
  • Complimentary phone insurance, as we know how important it is to stay connected
  • Access to the well-being & lifestyle platform, including eating advice, exercise routines and yoga videos
  • Generous social budget, for team lunches, parties or for you to hang out with colleagues.
  • Company Massages

Job type: Permanent, full time

Location: Kensington, West London

Salary: Depending on experience/skill set

If you like the sound of this vacancy and all the features and benefits you get by being part of a team like Goodwille, then please contact eamon.roche@goodwille.com

We’re Recruiting – Marketing Executive

Goodwille provide essential business services to overseas companies looking to enter, grow or scale in the UK. These services include Corporate Legal, Finance, Human Resources, Payroll & Virtual Offices.

We are currently looking for an ambitious Marketing Executive, fluent in a Nordic language (preferably Swedish or Norwegian), to join our Marketing and Business Development team. Within your role you will be responsible for;

  • Managing, developing & growing our social media presence
  • Writing stories & articles in English for online distribution
  • Owning internal communication across the two sites
  • Managing the CSR initiative
  • Organising events & seminars, in the UK & internationally
  • Proactively growing our network across the UK & Nordic countries
  • Promoting Goodwille to fast growing Nordic businesses looking at entering the UK
  • Representing Goodwille at networking events

Although not a prerequisite, anyone that can demonstrate experience working with Photoshop or inDesign, along with experience in graphic design would be advantageous. You should be able to demonstrate experience working across social media channels, preferably within a B2B organisation.

In addition to your main role as a Marketing Executive you will also be expected to support the close-knit marketing department with varied day-to-day tasks across the marketing mix. Reporting to the Marketing Manager but working day-to-day alongside another Marketing Executive you will be expected to confidently work independently, to manage your time and proactively develop your projects. As you grow in the role there is the opportunity to mould and develop the role into a position you find stimulating.

In joining us you will become part of a modern, forward-thinking and inclusive organisation, capable of offering an environment in which to accelerate your career in marketing & communications.

This is your chance to join #TeamGoodwille – check us out on Instagram. When you join Goodwille you get access to a whole range of employee benefits, all designed to ensure an enjoyable work/life balance. Some benefits for all employees include:

  • Office fruit every week
  • Employee perks, rewards & benefits including discounts on supermarkets (Sainsburys, Tesco etc) high street stores (Topshop, John Lewis etc) & gyms.
  • Office massages twice yearly
  • Complimentary phone insurance, as we know how important it is to stay connected
  • Access to a well-being & lifestyle platform, including eating advice, exercise routines and yoga videos
  • Generous social budget, for team lunches, parties or for you to hang out with colleagues.

Job type: Permanent, full time
Location: Kensington, West London
Salary: Depending on experience/skill set
Date: Immediate start

If you like the sound of this vacancy and all the features and benefits you get by being part of a team like Goodwille, then please contact james.service@goodwille.com
www.goodwille.com

We’re recruiting – Financial Assistant

Goodwille provide essential business services to overseas companies looking to enter, grow or scale in the UK. These services include Corporate Legal, Finance, Human Resources, Payroll & Virtual Offices.

We are currently looking for a Financial Assistant to join our Finance team in London. As a Financial Assistant at Goodwille, you will work along the Financial Controllers to support our large client base of international clients, mainly from the Nordics and central Europe, with their day-to-day UK Finances, as well as ensuring efficient and effective processes within the Finance team.

You will be responsible for:

  • Posting purchase invoices onto systems (various software)
  • Checking supplier statements and request copy invoices
  • Reconcile accounts payable to the creditor’s control account in general ledger and the accounts receivable to the debtor’s control account
  • Updating accounts payable with new suppliers
  • Raising & posting sales invoices
  • Updating sales ledgers with new customers
  • Various reconciliations of general ledger accounts
  • Checking expenses, credit card and petty cash and ensuring correct authorisation
  • Reconciling payroll and pension accounts
  • Supporting the Payroll Manager with processing of client payrolls
  • Working with and updating Goodwille’s Standard Operating Procedures
  • Setting up payments within agreed routines and across various banks

To excel in this role, you should be a team player with great attention to detail. Being organised, motivated by working towards deadlines and proactive in reaching out to clients with an excellent client service manner is essential. We are a small but strong and diverse team, so being sociable, engaging and communicative is important as we put a lot of emphasis on team and company culture.

The ideal candidate should have at least 6 months experience from a similar role, but we are happy to train anyone with the right attitude and aspirations. We believe that you are interested in pursuing a career in finance, and will support training for an AAT qualification. International or cross-border experience would be an advantage, as many of our clients are based outside the UK.

In joining us, you will become part of a modern, forward-thinking and inclusive organisation, capable of offering a stimulating environment in which to accelerate your career in finance and accounting.

This is your chance to join #TeamGoodwille – check us out on Instagram. When you join Goodwille you get access to a whole range of employee benefits, all designed to ensure an enjoyable work/life balance. Some benefits for all employees include:

  • Office fruit every week
  • Employee perks, rewards & benefits including discounts on supermarkets (Sainsbury’s, Tesco etc.) high street stores (Topshop, John Lewis etc.) & gyms
  • Office massages twice yearly
  • Complimentary phone insurance, as we know how important it is to stay connected
  • Access to the well-being & lifestyle platform, including eating advice, exercise routines and yoga videos
  • Generous social budget, for team lunches, parties and for you to hang out with colleagues

Job type: Permanent, full time
Location: Kensington, West London
Salary: Depending on experience/skill set

If you like the sound of this vacancy and all the features and benefits you get by being part of a team like Goodwille, then please contact kevin.rutter@goodwille.com.
www.goodwille.com

We’re Recruiting – Corporate Legal Controller

Goodwille provide essential business services to overseas companies looking to enter, grow or scale in the UK. These services include Corporate Legal, Finance, Human Resources, Payroll & Virtual Offices.

We are currently looking for an experienced Corporate Legal Controller to join our Corporate Legal team in London. As a Corporate Legal Controller at Goodwille, you will manage your own portfolio of clients and work closely with the Head of Department to deliver new/existing services and grow the business.

Key responsibilities include

  1. Legal
    • Provide point of reference for initial legal advice of clients
    • Provide corporate legal service offering, including;
      • Drafting corporate agreements
      • Share option schemes registration
      • Corporate restructure support
    • Liaise with and further develop relationships with Professional Support Partners
    • Staying updated on legal developments and changes to UK laws and regulations and assist with the development of CoSec bulletin on legal developments
  2. Compliance
    • Performance of Company Secretarial role (incorporations and statutory filings, HMRC registrations)
    • Work with the KYC/compliance team and optimising existing processes
    • Provide point of reference for compliance team and oversee day-to-day work
    • Ensuring application of best practices as required by client profiles
  3. Management
    • Assist the head of department in managing the CoSec team’s daily processes and long-term development
    • Mentoring and coaching members of department
    • Possibility to drive clients’ legal business development
    • Project development in accordance with legal requirements and market sentiments
  4. New Client Acquisition
    • Taking an active part in winning new business, and developing existing relationships
    • Represent the department and company at networking events

To succeed in this role, you should be educated to degree level, preferably in a legal or business discipline with further Company Secretary qualifications (e.g. ICSA, MSC Corporate Governance). We believe that you have experience of working in an international environment and coaching/supervising team member. Experience of client relationship management and technical company secretarial know-how, as well as experience working with company secretarial software (preferably Blueprint OneWorld) is essential. While fluency in English is a must, being able to speak an additional (Nordic) would be an advantage.

We are a strong and diverse team, so being sociable and engaging is important as we put a lot of emphasis on team and company culture. This is a client-facing role, so being communicative with a high level of cultural awareness and the ability to build and develop new and existing relationships with clients and partners is highly valued.

In joining us, you will become part of a modern and inclusive organisation, capable of offering a stimulating environment where you will be working with a diverse range of client companies and given the opportunity to develop the team and department which you will be part of.

This is your chance to join #TeamGoodwille – check us out on Instagram. When you join Goodwille you get access to a whole range of employee benefits, all designed to ensure an enjoyable work/life balance. Some benefits for all employees include:

  • Office fruit every week
  • Employee perks, rewards & benefits including discounts on supermarkets (Sainsbury’s, Tesco etc.), high street stores (Topshop, John Lewis etc.) & gyms
  • Office massages twice yearly
  • Complimentary phone insurance, as we know how important it is to stay connected
  • Access to the well-being & lifestyle platform, including eating advice, exercise routines and yoga videos
  • Generous social budget for team lunches, parties and for you to hang out with colleagues

Job type: Permanent, full time
Location: Kensington, West London
Salary: Depending on experience/skill set

If you like the sound of this vacancy and all the features and benefits you get by being part of a team like Goodwille, then please contact vidou.motee@goodwille.com.
www.goodwille.com

Employment legislation to consider before taking on UK employees

If you’re expanding into the UK and plan to take on UK employees, you’ll need to ensure you comply with UK employment legislation. The following tips gives you a good start to ensure you keep on the right side of the law when you start to employ UK workers.

Points to consider when taking on employees in the United Kingdom

1. You need to pay at least the statutory minimum wage to UK workers. The rates for the National Minimum Wage and the National Living Wage change every April. From April 2019, the National Minimum Wage and the National Living Wage are;
£8.21 per hour for workers aged 25 and over,
£7.70 per hour for workers aged 21 to 24 ,
£6.15 per hour for workers aged 18 to 20,
£4.35 per hour for workers under the age of 18,
£3.90 per hour for Apprentices.

2. It is important to check whether potential employees have a legal right to work in the UK.

3. If your job vacancy entails working with vulnerable members of society or has security issues, you may need to register your employee for a DBS check prior to taking them on.

4. You will need to organise an Employers’ Liability Insurance just as soon as you engage your first employee.

5. If you intend to take on employees for longer than one month, you will need to issue them with a written statement of employment which confirms all the terms and details of their job.

6. You should register for PAYE (Pay-As-You-Earn, which includes National Insurance and Income Tax) with HM Revenue and Customs at least four weeks before you pay your first employee.

7. Find out whether if all new staff will need to be automatically enrolled in a workplace pension scheme.

Goodwille provides a variety of services to companies planning to expand into the United Kingdom. We can help you with all the above issues and more to make sure you fulfil your duties as a UK employer. Read more about our HR Services here or contact us to find out more.

We’re Recruiting – Office Assistant

Goodwille provide essential business services to overseas companies looking to enter, grow or scale in the UK. These services include Governance, Finance, Human Resources, Payroll & Virtual Offices.

We are looking for an Office Assistant who thrives on providing great customer service to join our Front of House team in Warwick. Within your role you will be responsible for:

  • Meeting & Greeting visitors
  • Telephone answering
  • Post handling
  • Customer services & sales processing
  • Meeting room bookings
  • Supporting both internal and external clients with administrative tasks
  • Working with onboarding new clients
  • Liaising with suppliers
  • Supporting other departments & building tenants with ad hoc requests

The applicant must be computer literate, have a strong understanding of the Microsoft Office Suite (Outlook, Word & Excel) and experience working within a busy administration/reception role. We work with clients from all over the world, so experience working in a international environment would be a bonus.

Handling incoming calls will be an important part of your job and you should be passionate about providing great customer service, both on & off the phone, as well as being able to work independently to ensure the smooth running of the reception area. In joining us, you will become part of a modern, forward-thinking and inclusive organisation, capable of offering a stimulating environment for you to work in.

This is your chance to join #TeamGoodwille – check us out on Instagram. When you join Goodwille you get access to a whole range of employee benefits, all designed to ensure an enjoyable work/life balance. Some benefits for all employees include:

  • Office fruit every week
  • Employee perks, rewards & benefits including discounts on supermarkets (Sainsbury’s, Tesco etc.) high street stores (Topshop, John Lewis etc.) & gyms
  • Office massages twice yearly
  • Complimentary phone insurance, as we know how important it is to stay connected
  • Access to the well-being & lifestyle platform, including eating advice, exercise routines and yoga videos
  • Generous social budget for team lunches, parties and for you to hang out with colleagues.

Job type: Permanent, full time
Location: Warwick / Homebased Temporarily
Salary: Depending on experience/skill set

If you like the sound of this vacancy and all the features and benefits you get by being part of a team like Goodwille, then please contact james.service@goodwille.com
www.goodwille.com

Why outsourcing HR is good for your new UK office

When you open a UK office, you’re going to need to employ local people to ensure operations run smoothly and help with cultural differences that can often hinder success. Hiring these people yourself might seem like the right thing to do, but for so many reasons, it can lengthen the time it takes to open a UK office. Therefore, the best option is to outsource your HR needs to help you with your recruitment and related activities.

Here are some of the reasons why you should delegate HR to an outsourced company.

HR service providers know the local market

One of the challenges for your new operation in the UK is familiarising yourself with local laws. They might be similar to the laws in your home territory, but there are bound to be differences. By outsourcing responsibilities to a local HR provider, you can ensure you’re following these regulations and don’t end up being taken to a tribunal.

In addition, the recruitment team will know the best places to advertise and will understand the qualifications system in the UK. This will make the recruitment process shorter and less expensive.

You have more important things to focus on

While you will want to be involved in the interviewing stage of the recruitment drive, you don’t need to be involved in the crafting of job adverts, invitations to interview, reference checks etc. You need to be doing other work that keeps your worldwide operations going.

A good HR service provider will take on the menial tasks, while keeping you informed. This allows you to better spend your time on other activities.

Experienced recruiters might already have talent for your business

When you’re dealing with an experienced recruitment team, you can be certain they’ve been dealing with local talent for years. This often means they know who the best employees are and if they’re looking to advance their career. By tapping into this network, you can get access to quality candidates that would not otherwise be available to your business.

When recruiting talent like this, costs are reduced and the potential benefit to you is much higher.

Recruitment can be a very tiring process

Recruitment can be hard at times. Candidates can seem interested in your business to start with, only to get a good offer elsewhere and leave the process. At the same time, all the paperwork that is required can be very time consuming. This can be demotivating at a time when you need be at your most passionate.

Outsourcing these problems to an outside company enables you to maintain momentum and excitement surrounding the set up of your new office. Then, when it comes to opening your UK office, you will hit the ground running with enthusiasm and a great new team behind you.

If you’re starting up a business in the UK and need HR help for the UK market, then contact Goodwille. Our HR Department can support you throughout the whole employee life cycle, and we offer advice and practical support with everything related to employment. Read more about our HR services to find out more about our expertise and knowledge of best practise HR in the UK.

3 main factors to consider when recruiting UK employees

For many UK-based businesses, taking on a new staff member can be a daunting and intricate process. With no reachable source of guidance, it will definitely feel burdensome.

Whether you are planning to launch a startup or expand your international business, employees are critical to the process. Get started on the right foot by attracting the best job seekers and avoid legal consequences due to improper recruitment practices.

Here are 3 key factors to consider when recruiting UK employees:

Know the law

UK employment laws protect both employees and employers, so it’s vital that your HR department knows and understands these laws. By keeping up to date with the legal obligations in the UK, you can easily make sure your recruitment procedure complies with the regulations. Such laws include: anti-discrimination policies, immigration laws, pre-employment checks and many more. It is also vital to know and understand the various post-employment regulations in the UK. If you don’t know the law or fail to comply, it can be detrimental and costly for your business.

Determine your employees’ pay

Always pay the correct rates. From their first day of employment, all employees have the right to be paid at least National Minimum Wage. However, their total pay will likely exceed the national wage to include pensions, travel expenses, loans and meal subsidies.

Also, paying the National Living Wage to your potential workers can help them afford a better standard of living. This is something you need to consider as it motivates employees to perform better.

How to reach out to quality candidates

Just as vital as it is for HR to understand how job seekers are searching for roles, they must also consider the type of information they seek.

A survey conducted by Glassdoor in May 2018 revealed that online job sites are the leading job source platforms. Therefore, using top job sites facilitates the hiring process as experienced and talented candidates will be able to find and access relevant information about your company.

The study by Glassdoor also highlighted the critical pieces of information UK job seekers are looking for on a job description. These include the salary, the location of the job, and any work-life benefits.

When opening a UK office, quality should also be your top priority. To attract quality candidates, you must be able to tailor your adverts in a manner that entices job seekers and portrays your company in a positive light.

Goodwille is here to support your business with everything related to HR and employing people in the UK. Check out our HR services and get in touch with us today if you need help with your UK employees.

Right to Work Checks

If you are looking to set up a company in the UK, Right to Work Checks are an essential part of taking on employees and casual workers. This post gives a brief overview of some of the main questions those entering the UK market might have about Right to Work Checks.

What is a “right to work check”?

Employers must check and ensure that any employees or workers they take on are legally allowed to work in the United Kingdom before they employ them. This is a legal requirement, and it is illegal to hire anyone, formally or informally, who is aged 16 or over and is not able to work in the UK.

What happens if an employer does not carry out Right to Work Checks?

Employers in the United Kingdom have a legal obligation to prevent people from working illegally. If it is discovered that an employer has hired an illegal worker, and there is no evidence of a Right to Work Check having been carried out, the employer may receive a civil fine of up to £20,000 for each illegal worker discovered.

Who needs a Right to Work Check?

Right to Work Checks should be carried out on all employees before they begin work. Carrying out Right to Work Checks on only certain groups of people may be in breach of discrimination laws. Employers should not make assumptions about a person’s right to work in the UK based on colour, nationality, ethnicity, accent or the amount of time they have been a legal resident in the UK.

If I know the candidate personally, do I still need to carry out a Right to Work Check?

Yes, regardless of whether you know the job candidate personally, you must still carry out a Right to Work Check before they commence work with you.

How do I carry out a Right to Work Check?

Carrying out a Right to Work Check is a three step process. Firstly, you must see the applicant’s original documents that prove they have a right to work in the UK. You must then check that these documents are in fact valid, and you must check the validity of the documents whilst the applicant is present. Finally, you must take clear copies of the documents, in a way which means they cannot be altered, to record the date the check was carried out.

If you have questions about your obligations when hiring in the UK, check out our HR Services or contact us today for more advice and tips.

How to find the best employees

If you’re planning to set up a UK company, then hiring the right employees will be an essential part of your role. However, this can be a tricky process if you’re not experienced in doing it. Here’s our guide to some of the steps you can take to find ideal employees every single time.

Make sure you know exactly what you’re looking for

Almost every company will have hard skills in their head when they want to hire someone new. They’ll know which language they want their developers experienced in, or what sort of clients they’d like their account managers to be confident handling.

This is great, but it’s worth bearing in mind what ‘extra’ skills you’d like your ideal employee to have. Do you want your copywriters to be comfortable presenting to clients? Do you want your developers to be alright handling troubleshooting phone calls? What about travelling between offices?

It’s all very well getting the hard skills in place, but the soft skills can make more of a difference than you think, so know what you want from them, too.

Don’t be afraid to build relationships with candidates

Let’s say that you’ve hired one person over another, but in an ideal world you’d have liked both of them on your team. Well, make the effort to keep in touch with the candidates you’d like to hire in future. Even if it’s just having them on your LinkedIn, it makes a difference to keep your company in their minds.

If you do this, you’ll then be able to get hold of them easily and ask them to apply for a suitable role when one comes up. Don’t let the best candidates slip through your fingers.

Focus on what people have done, not what they say

Some candidates interview well but are mostly talk rather than performance. Always ask them to demonstrate specific situations where they’ve used the skills you’re looking for.

So, if they’ve claimed to be a problem solver, ask them to talk about problems they’ve solved. If they’ve said they’re pro-active, ask them to specifically demonstrate what they’ve done off their own back to improve themselves. The more specific the examples they can give, the better. If a candidate isn’t able to give specific examples, the chances are they’re less qualified than they say.

If you’re about to open a UK office and are looking to recruit people, contact us at Goodwille for HR advice and help. We help companies with everything related to employing people in the UK – from employment contracts, to pensions, employee benefits and questions and issues regarding employment law, and we can also assist in your recruitment process. Read more about our HR service offering here.